Sales paperwork that lives with the listing

Invoice the customer before they leave the forecourt.

The customer says yes — the invoice is ready before they're out the door

When a buyer says yes, open the listing and generate the invoice. Customer details, VRM, price, part-exchange allowance, deposit and finance are all on one screen. PDF out, sent by email, archived to the vehicle record.

Consistent, compliant, audit-ready

VAT treatment (margin scheme vs. qualifying), standardised T&Cs, and a timestamped document trail for every invoice, work authorisation and PDI report. HMRC or Trading Standards audit? Pull the full history in two clicks.

One fewer subscription. For most dealers, two.

If you're running up to a few dozen sales a month, WheelsAI's invoicing replaces a chunk of what you'd normally pay an accountant or a standalone accounting product for.

Ready to see it on your stock?

Sign up now and start listing in minutes — your dealer workspace is provisioned the moment you verify. Want a guided tour first? Book a 30-minute walkthrough call instead.

Frequently asked questions

Does WheelsAI replace my accountant?

It replaces the paperwork layer. You still want a real accountant for year-end and VAT return, but day-to-day invoicing and reconciliation lives here.

Can I brand the invoices?

Yes. Logo, address, VAT number, T&Cs and colours are all configurable per dealer.