Sales paperwork that lives with the listing

Invoice the customer before they leave the forecourt.

The customer says yes — the invoice is ready before they're out the door

When a buyer says yes, open the listing and generate the invoice. Customer details, VRM, price, part-exchange allowance, deposit and finance are all on one screen. PDF out, sent by email, archived to the vehicle record.

Consistent, compliant, audit-ready

VAT treatment (margin scheme vs. qualifying), standardised T&Cs, and a timestamped document trail for every invoice and work authorisation. HMRC or Trading Standards audit? Pull the full history in two clicks.

Prepare VAT records from the deal data

Record standard, margin-scheme or flat-rate VAT treatment and review quarterly summaries from the same vehicle and invoice records. WheelsAI supports MTD-ready reporting, while your accountant remains responsible for reviewing and filing your return.

One fewer subscription

WheelsAI's invoicing is included in every plan — no separate invoicing subscription to manage alongside your DMS.

Ready to see it on your stock?

Request access, answer four dealership questions and add a card. Dean reviews each request manually. Approved trials include the Forecourt workspace for 30 days, capped at 10 active listings, with no charge during the trial. Cancel before day 30 to avoid the first subscription charge.

Frequently asked questions

Does WheelsAI replace my accountant?

It replaces the paperwork layer. You still want a real accountant for year-end and VAT return, but day-to-day invoicing and reconciliation lives here.

Can I brand the invoices?

Yes. Logo, address, VAT number, T&Cs and colours are all configurable per dealer.